Administrative Assistant

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How would you like to be a part of a team of professionals whose focus is on improving the lives of patients, constantly seek ways to improve individually and professionally? This may be the job and the awesome company you’ve been looking for! 

HealthCare Alliance Group LLC, an innovative, full-service medical communications company, is adding an Administrative Assistant to the team on a 30 hour a week temporary basis. The role has the potential to go permanent after 3 months.  The role will support the company to ensure all critical processes and deliverables as it relates to our internal and external business process are being met. 


Responsibilities: 

  • Organize and schedule appointments   

  • Plan meetings and take detailed minutes  

  • Assist in the development and preparation of regularly scheduled reports  

  • Book or support senior staff travel as needed  

  • Expense reports and reconciliations  

  • Ordering office supplies  

  • Writing emails or memos  

  • Maintain contact lists  

  • Track and communicate all Statements of Work (SOWs) to all appropriate parties.  

  • Assist in managing and ensuring all purchase orders for each approved project      

  • Monitor and drive consistency across the project teams with respects to process adherence and correctness  

  • Work with other administrative staff to support company initiatives and organize company events as needed  

  • Provide general support to all visitors  

  • Maintain professional and technical knowledge by attending offered seminars to improve skill sets or help support company needs  

  • Handle sensitive information in a confidential manner  

  • Maintain polite and professional communications via phone, email, and mail  

  • Anticipate the needs of others in order to ensure their seamless and positive experience with our organization 

Requirements: 

  • Associates or bachelor's degree and/or 2-5 years of related administrative assistant/ office assistant experience 

  • Proficient in Microsoft Office, including Word, Excel, and Power Point  

  • Must be a demonstrated self-starter, strategic-thinker, problem-solver, and enjoy working in a fast-paced, yet rewarding team environment 

  • Superior organizational and time-management skills are necessary 

  • Attention to detail, excellent verbal and written communications skills  

We offer our Administrative Assistant: 

  • Competitive Compensation 

  • Medical & prescription drug plan insurance- paid in full for employee 

  • Dental insurance- paid in full for employee 

  • Casual dress code, jeans everyday! 

  • Stipend for waiving medical & dental insurance 

  • Life & AD&D insurance- paid in full for employee 

  • Short and Long-term Disability Insurance- paid in full for employee 

  • Referral Bonuses 

  • Voluntary insurance plans available 

  • 401(k) retirement plan 

  • Cash Balance plan 

  • Employee Assistance Program 

  • Corporate discounted membership at local fitness center 

  • Reduced summer hours; Memorial Day to Labor Day 

  • Paid time off and paid holidays 

  • Professional work environment encouraging personal development & team growth through regular team building workshops 

  • Open communication encouraged 

  • Well established company, independently owned 

  • Company provided coffee and fresh fruit 

  • Employee parking lot 

  • Discounted car wash/car detail on-site 

  • Dry cleaning services- pick up and drop off 

  • Discounted ticket service (shows, sporting events, movies, etc.) 

Location: Voorhees, NJ
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